How to create a security manual

According to HSE Health and Safety, “Managing health and safety is a little different than managing any other aspect of your business, you have to do a risk assessment, to get information about the risks in your workplace and put in marches reasonable measures to control them.” To manage these risk factors and protect employees, each organization must prepare a complete safety manual. The safety of employees is of utmost importance for a company and for its proper functioning. An appropriate safety manual will create a healthy environment for both the employer and employees.

Examine the risks for workers with the descriptions of the different positions. The risks for secondary operators are different from those of employees who come into direct contact with hazardous material. For example, employees who manufacture a certain product face different risks than those who pack the product.

Check all areas prone to accidents, such as slippery areas, broken roofs, parking space and hallways. These areas can be unsafe if they are not examined; The necessary repairs should be made as soon as possible.

It collects information for the protection and safety of personnel. The first aid procedure must be readily available to all employees. Personnel should always follow basic safety instructions, such as washing body parts exposed to chemicals in hazardous areas. Also, specify the safety equipment such as glasses and gloves when required.

Organize the information into several sections so that employees understand it easily. It includes the procedures to follow in case of machinery failure. For example, if the machinery is not working properly, employees should immediately inform the employer and call the mechanics.

Make sure there is a procedure for the proper disposal of waste created by your company, as it can be dangerous to the health of your employees.

Develop a written plan to avoid accidents. Teach employees to respond to an emergency situation such as an accident or setback. Make your employees know where the alarms, emergency exits and first aid kits are. Includes safety standards for manufacturers that assemble machinery to protect employees.

Indicates the procedure to follow in the event of an employee’s accident and disciplinary measures. It includes an emergency exit plan in the safety manual and instructions on how to respond to an emergency situation, such as calling an ambulance or informing the employer.

Provide copies of the insurance forms in the safety manual. Make sure your employees know about insurance policies in case of accidents.

Put your manual in a folder with three rings. It is good to do this since the necessary changes can easily be added or omitted. You can use separators so your employees can easily find the policies they want to read. The security manual should also be available online for easy access.


Ask employees about the potential hazards they face individually.


For large companies, a safety manual should be developed and created by an experienced team of health professionals, industrial hygienists and attorneys, to provide an economic method in accordance with Occupational Safety and Health (OSHA) regulations and regulations. .